Bylaws

BYLAWS

OF THE STUDENT GOVERNMENT ASSOCIATION

OF THE COLLEGE OF WOOSTER

  

ARTICLE I: NATURE OF THE BYLAWS

These bylaws shall constitute the operating rules of the student government association of the College of Wooster (hereafter SGA), as authorized in article IX of the SGA constitution of 2011, and shall have equal in weight there as.

ARTICLE II: JURISDICTION OF SENATE DECISIONS

Decisions of the Senate of SGA shall be binding upon all activities of the SGA, including committee operation, actions of both Senate and Cabinet member, and upon all representations of SGA on campus-wide organizations, including campus counsel.

ARTICLE III: SGA MEETINGS

SECTION 1. Regularity of SGA meetings

The Senate shall meet at least once every week during the academic year. A 5/9 majority of the Senate shall constitute a quorum for the purpose of convening additional meetings, but all decisions reached at such meetings must have the concurrence of the 5/9 majority of the whole Senate.

SECTION 2. Structure of Senate meetings

All SGA meetings shall be presided over by the President of the SGA and shall be conducted in accordance with the Constitution, the bylaws, and the most current edition of Roberts Rules of Order, in that order of precedence. Decisions of the President may be overridden by a majority vote of the Senate.

SECTION 3. Conduct of SGA meetings

All meetings of the Cabinet and Senate shall be conducted in accordance with the guidelines set out in article IV of the SGA Constitution. All Senators shall have the right to address the full Senate on all matters during senate meetings.

At the beginning of all Senate meetings, the cabinet shall report on its activities for the preceding week and submit recommendations to the Senate, as required by Article 3, Section 2 of the Constitution. All members of the cabinet shall retain the right to address the Senate at all times.

A time shall be set aside during every meeting for interested students, faculty, and administration to address the Senate; they may also be allowed to participate in particular Senate discussions upon approval of a majority of the Senate.

SECTION 4. Committee of the Whole

Whenever a majority of the Senate shall deem it necessary, the Senate shall move into the committee of the whole. If, however, the Senate wishes for a senator or cabinet member to preside, then a majority vote shall be sufficient for the designation of such a member to so preside. Meetings of the committee of the whole shall be closed to all non-Senate members; however, the committee may open their meetings to the general public upon a majority vote.

SECTION 5. Attendance policy

All members of the College of Wooster Student Government Association are granted two excused absences per semester. If not in attendance, members are expected to have a compelling reason for their absence, such as a required academic event.

If more than two meetings are missed, the member must meet with the membership committee to discuss further action. If the member has continual attendance issues, he or she may be asked to resign from his or her position.

If a member is going to be absent, he or she must notify the SGA president in writing at least 24 hours in advance, and, out of courtesy, explain the reason for the absence.

Strict attendance records will be kept in order to ensure that all members of the Student Government Association are actively engaged in the organization and to make certain that the organization is able to meet quorum.

SECTION 6. Approval of Agenda and Minutes

The secretary shall draft and distribute minutes of the previous meeting before each meeting of the Senate. The minutes in any changes thereto shall be approved after the commencement of each meeting by a majority vote.

The secretary of the SGA shall draft and distribute the agenda of the current meeting before each meeting of the Senate.

ARTICLE IV: COMMITTEE RESPONSIBILITIES

SECTION 1. Membership Committee

Every member of the Senate shall be an ex officio member of the membership committee. Selected members thereof may be designated by the Senate to conduct the regular business of the committee, but the whole member committee retains the right to undertake and conduct business all decisions of the membership committee must be approved by majority of its members.

The membership committee shall be responsible for maintaining the membership of the SGA, and ensuring that members in good standing.

SECTION 2. Student Services Committee

The student services committee shall be responsible for the student break shuttles, summer storage and other services, which would benefit the student population.

The committee shall also meet regularly with Campus Dining Services to discuss student concerns/suggestions about campus dining.

SECTION 3. Outreach & Diversity Affairs Committee

The outreach and diversity affairs committee shall communicate with all student groups and organizations to ensure that their voices are being heard. Where appropriate the committee shall forward complaints to the student advocacy committee.

SECTION 4. Student Advocacy Committee

The student advocacy committee shall meet regularly with the Director of Residence Life and Security. The committee will establish a means for collecting individual student complaints and addressing them either in committee or before the Senate when necessary.

SECTION 5. Academic Affairs

The academic affairs committee shall work together to address academic issues on campus. The committee will appoint a student representative to the Education Policy Committee (EPC) for a yearly term (one academic year). This representative will report periodically back to the committee as deemed necessary by the Chair.

Additionally the committee shall be responsible for appointing a student representative to faculty committees for a yearly term (one academic year).

SECTION 6. Public Relations Committee

The public relations committee shall be responsible for maintaining up to date information on the SGA website, issuing press releases to The Voice, informing the college community of all SGA actions and activities and increasing the general awareness of SGA.

ARTICLE V: LEGISLATION

The Senate has the power under Article II, Section II of the Constitution to enact all legislation for the SGA, unless the explicit language of the resolution states and exception; e.g., the Senate may pass a resolution offering an advisory opinion to the president, but such a resolution should explicitly state “the Senate advises the president…” etc.

All resolutions must be submitted to the full Senate in writing. A majority of members present at regularly scheduled weekly meetings and a majority of the full Senate at additional meetings shall be necessary for approval. The secretary will report the full language of the resolution in the minutes of the meeting, and shall keep a record of all SGA legislation, which shall be in the public record.

ARTICLE VI: SGA POLICIES

SECTION 1. Spending Policy

The cabinet may, with approval from the treasurer, spend up to $50 for SGA purposes without seeking permissions from the Senate. All purchases above $50 must be approved before the entire Senate.

SECTION 2. Correspondence Policy

Any Senator that wishes to send correspondence using the SGA email or using SGA letterhead must seek approval from the Cabinet prior to sending any correspondence.  A Senator may at any time contact the college community from his/her own email address.

ARTICLE VII:  SUSPENSION OF THE BYLAWS

The bylaws and the rules of order may be suspended during a meeting upon concurrence of 2/3 of the Senate.

ARTICLE VIII: AMMENDMENT OF THE BYLAWS

SECTION 1. Proposals of Amendments to the constitution shall be presented to the Constitution and Rules Committee. These proposals must be presented with signatures of at least five Senators or at least two members of the Cabinet.

SECTION 2. In the event that the Constitution and Rules committee chooses not to present a proposed amendment to the Senate, a majority vote of the Senate can bypass the Constitution and Rules Committee to have the proposal considered directly to the Senate.

SECTION 3. Upon approval of the Constitution Committee and Rules Committee, these bylaws shall be submitted in writing to each member of the Senate of the SGA at least one week before their approval. 2/3 of the Senate shall be sufficient for these bylaws to be enacted. The Senate shall vote by a recorded roll call vote, and the individual votes of each Senate member shall be reported in the SGA minutes.

 

*Proposed on February 28, 2011 by the Constitution and Rules Committee.