Constitution

CONSTITUTION

OF THE STUDENT GOVERNMENT ASSOCIATION

OF THE COLLEGE OF WOOSTER

PREAMBLE 

We the members of the Student Government Association in order to shape a more perfect community of learners, emphasize a liberal arts education which will promote social and intellectual responsibility, embrace diversity and inclusivity, value research and collaboration and foster independence of thought, do establish this Constitution for The College of Wooster Student Government Association.

 

Non-Discriminatory Statement

We recognize that democratic government is founded on tolerance of all beliefs and respect of the people who hold these beliefs. Therefore, the student government association will not engage in, support or assist any activity or organization which discriminates in any matter. Membership shall be open to any member of the College community regardless of age, sex, color, race, creed, religion, national origin, disability, veteran’s status, sexual orientation, political affiliation, economic status, or the ability to pay dues, provided the individual expresses a genuine interest.

 

ARTICLE I: NAME AND MISSION STATEMENT 

SECTION 1. The name of this organization shall be the Student Government Association of The College of Wooster (referred to hereafter as SGA).

SECTION 2. The SGA exists to serve as the collective voice of the student body. It is the role of the SGA to represent the students to the faculty, administration, trustees and to the rest of the college community. It is the unwavering purpose of the SGA to ensure and protect the welfare, well-being and best interests of the students of The College of Wooster. The SGA seeks to ensure that these values shall not be compromised by policy implemented on this campus.

SECTION 3. As representatives of the student body, SGA shall abide by the Wooster Ethic, the Code of Social Responsibility, and the Code of Academic Integrity as stated in the Scot’s Key.

ARTICLE II: THE SENATE

SECTION 1. The Senate of the SGA shall act as a legislative body of the students.

SECTION 2. Voting members of the Student Senate shall be elected by the student body unless otherwise specified herein.

SECTION 3. The Senate shall represent the entire student body.

SECTION 4. Senators shall represent the student body to both the Cabinet of the SGA as well as the rest of the college community.

SECTION 5. The Senate shall have the power and responsibility to initiate action and recommendation both to the Cabinet of the SGA and to the rest of the college community.

SECTION 6. The Senate shall have the power to approve or disapprove all SGA appointees’ recommendations and actions.

SECTION 7. The Senate shall, through appropriate means, influence the policy making of the administration in order to guarantee the safekeeping of the student body.

SECTION 8. The term of a senator shall end at the beginning of the next election, as dictated by the election guidelines. A senator shall not hold more than one position.

SECTION 9. Representation in the Senate shall be as follows:

Sophomores: Five Senators

Juniors: Five Senators

Seniors: Five Senators

At-Large: Five Senators

Senators representing a class year shall be elected by the members of their respective class.

SECTION 10. Vacancies shall be filled as follows:

A. Vacancies shall be filled by the discretion by the Senate membership committee and approved by the Senate.

B. In the event a vacancy still remains after two weeks into the term, then those seats may be changed to at-large seats following a 2/3 vote of the Senate. If these vacancies should arise mid-semester than this will be left to the discretion of the membership committee. These vacancies shall then be filled by the discretion of the membership committee and approved by the Senate.

 

ARTICLE III: THE CABINET

SECTION 1. The President, Vice-President, Treasurer and Secretary shall be elected by the student body and be members of the Executive Board.  These members of the Executive Board shall be voting members of the Cabinet, but not the Senate.

SECTION 2. The Cabinet will include all members of the Executive Board, as well as all chairs of standing committees.  The members of each standing committee shall appoint a chair to serve as a member of Cabinet.  Each committee chair shall be a voting member of the Cabinet and the Senate, so long as that individual is not a member of the Executive Board.

SECTION 3. The purpose of the Cabinet is to act in an advisory capacity to the Senate. It is the responsibility of the Cabinet to ensure the smooth and proper functioning of the SGA.

SECTION 4. Responsibilities and duties of Cabinet members shall be as follows:

A. President

a. Shall serve as the formal representative as the student body to the faculty, administration, trustees and the rest of the college community.

b. Shall chair the Student Development Committee of the Board of Trustees.

c. Shall serve as a voting member on Campus Council, or will appoint a representative to serve as a Council voting member for SGA.

d. Shall be responsible for scheduling weekly Cabinet and Senate meetings.

e. Shall be responsible for preparing all agendas for all meetings of the SGA.

f. Shall be responsible for the oversight of all standing and ad-hoc committees of the SGA, with the help of the Vice-President.

B. Vice-President

a. Shall serve in place of the President whenever the President is unable to fulfill his/her duties.

b. Shall chair the Constitution and Rules Committee of the SGA.

c. Shall be responsible for the oversight of all standing and ad-hoc committees of the SGA, with the help of the President.

C. Treasurer

a. Shall be responsible for maintaining the financial affairs and budget of the SGA.

b. Shall be the formal representative to the student organizations who receive funding through SGA.

c. Shall chair a funding allocation group for Campus Council to recommend the allocation of funds to campus organizations yearly.

D.  Secretary

a. Shall chair the Membership Committee.

b. Shall act as Parliamentarian.

c. Shall record the minutes at every Senate meeting.

E. Outreach & Diversity Affairs Chair

a. Shall chair the Outreach & Diversity Affairs Committee.

b. Shall be responsible for outreach to all student groups and organizations.

c. Shall be responsible for organizing campus-wide informational sessions in the form of a fireside chat on a basis determined by the committee.

F. Academic Affairs Chair

a. Shall chair the Academic Affairs Committee.

b. Shall serve as and appoint another student representative to the Educational Policy Committee.

c. Shall be responsible for nominating students to Faculty Committees.  These nominations can be students within the Academic Affairs Committee, or within the SGA.

G. Student Services Chair

a. Shall chair the Student Services Committee.

b. Shall be responsible for the organization and oversight of The College of Wooster student break shuttles, storage and other services, which would benefit the entire student body.

c. Shall be responsible for improving student dining on campus by hearing student concerns and conducting regular meetings with Campus Dining Services.

H. Student Advocacy Chair

a. Shall chair the Student Advocacy Committee.

b. Shall meet regularly with the Directors of Residence Life and Security.

c. Shall investigate individual student complaints.

I. Public Relations Chair

a. Shall chair the Public Relations Committee.

b. Shall be responsible for maintaining the SGA website, issuing press releases to The Voice, informing the college community of all SGA actions and activities, and increasing general awareness of the SGA.

SECTION 4.  The term of Cabinet members shall last one year from the date of their election or until the end of the term if he or she was chosen by appointment.  The period of time between elections and the newly elected Cabinet’s term is to be considered a period of transition for the new Cabinet. Newly elected Cabinet members may attend Cabinet meetings during this time as non-voting members. It is expected that the existing Cabinet will prepare to the best of their ability the members of the new Cabinet.

SECTION 5. Vacancies of non-chair positions in the Cabinet in the Fall Semester shall be filled by a special election of the student body. Vacancies of a chair position shall be filled by a nominated and approved Senator.

SECTION 6. In the event that there is a vacancy in the position of President, the Vice President shall assume the duties of the President until such a time that a new president can be elected. This election shall be a campus-wide election of the entire Student Body.

 

ARTICLE IV: MEETINGS OF THE CABINET AND SENATE 

SECTION 1. The full Student Senate shall meet once per week, during the academic year. In addition, the Cabinet shall meet once per week during the school year. These meetings will be chaired by the President or another designated Cabinet member. A 5/9 quorum of elected members is required for all official meetings.

SECTION 2. Special meetings of the Cabinet or Senate may be called by the President, or if urged by a 2/3 vote of either the Cabinet or Senate.

SECTION 3. All Senate meetings are open to the public, and may only be closed by a 2/3 vote of the Senate. There will be time allotted in every Senate meeting for students to present their issues on campus to the Senate.

SECTION 4. Cabinet meetings shall be closed, unless opened to guests or the public by vote of the Cabinet.

SECTION 5. The advisor to the Senate is welcome at all Senate and Cabinet meetings, except when in executive session.


ARTICLE V: STANDING COMMITTEES
 

SECTION 1. Standing Committees include the Outreach & Diversity Affairs Committee, Academic Affairs Committee, Student Services Committee, Student Advocacy Committee, and Public Relations Committee.

SECTION 2. The Senate shall have the power to create, assign, dissolve and otherwise regulate the general activity of its standing committees.

SECTION 3. Standing committees shall be chaired by a nominated committee member and approved by the Senate.

SECTION 4. Standing committees will meet as deemed necessary by the chair of the committee.

SECTION 5. New standing committees can be created only by a 2/3 vote of the Senate.

SECTION 6. The President and Vice-President shall serve as ex-officio non-voting members of each standing committee at his/her discretion.

SECTION 7. For a detailed explanation of the duties of these committees see the SGA Bylaws.

SECTION 8. All Senators must serve on at least one standing committee unless given an exemption by the President.

ARTICLE VI: AD HOC COMMITTEES

SECTION 1. The Senate shall have the power to create, assign, dissolve and otherwise regulate the power of its ad-hoc committees.

SECTION 2. The President and Vice-President shall be responsible for the supervisions and regulation of all the ad-hoc committees of the SGA.

SECTION 3. Either a Senator or Cabinet member shall chair ad-hoc committees.

SECTION 4. Students not on the SGA may serve on ad-hoc committees in any capacity other than the chair.

SECTION 5. Ad-hoc committees shall be formed to deal with specific issues on campus, to solve specific goals or to research an item of inquiry to the Senate.

SECTION 6. All Senators must serve on at least one ad-hoc committee unless given a special exemption by the Vice-President.

 

ARTICLE VII: ELECTIONS 

SECTION 1. Unless otherwise noted herein, members of the Senate and Executive Board shall be elected by a public election of the Student Body.

SECTION 2. In order to be placed on an election ballot, Senator candidates must submit a petition of intent with forty (40) appropriate signatures of their same class year. Executive Board candidates must submit a petition of intent with sixty-five (65) appropriate signatures.

SECTION 3. All elections shall be run in accordance with a set of election guidelines that shall be approved the Senate prior to any election.

SECTION 4. Executive Board elections are to occur no sooner than one week after the beginning of the Second Semester and no later than 3 weeks after the Second Semester.

SECTION 5. Senator elections shall be held no sooner than two weeks after the beginning of the Second Semester and no later than 4 weeks after the Second Semester.  Senator elections are not to occur the same week as Cabinet elections.

SECTION 6. Write-in candidates will be considered for all positions. These candidates must have a number of votes equal to the number of signatures necessary to be placed on the ballot.

SECTION 7. Elections shall be organized and run by the current Cabinet and Senate with final authority residing with the President. Any member of the Senate or Cabinet running for a seat in an election may not participate in running the election or counting ballots for the election for which they are involved.

 

ARTICLE VIII: RECALL AND IMPEACHMENT 

SECTION 1. RECALL: A senator may be recalled by the class he/she represents. A recall election shall be held when 1/4 of the class demands, by petition, such an action. Senators shall be recalled when a majority of the total votes cast in such an election is in favor of their recall. By petition, Cabinet members and At-Large Senators may be recalled in a special election when 1/4 of the Student Body demands such an action. Cabinet members and At-Large Senators shall be recalled when a majority of the total votes cast in such an election is in favor of their recall, and 2/7 of the student body casts votes. If less than 2/7 of the Student Body casts votes, a 2/3 majority of the Senate is required to remove Cabinet members and At-Large Senators.

SECTION 2. IMPEACHMENT: Impeachment proceedings may be brought against any member of the SGA with the discretion of the Membership Committee, coordinated with the Secretary. The Membership Committee will initiate these proceedings at the request of five Senators or two Cabinet members. These proceedings will be carried out in accordance with Roberts Rules of Order. In the case that the member in question is the Secretary, the actions of the Membership Committee with regards to the impeachment proceeding shall be coordinated by the Vice-President.

 

ARTICLE IX: BYLAWS 

SECTION 1. The Bylaws of the SGA are designed to facilitate or define SGA offices and operations in order to compliment the constitution.

SECTION 2. The Bylaws of the SGA shall carry equal weight in all decisions and operations of the SGA.

 

ARTICLE X: DISSOLUTION

 Previous notice and a two-thirds vote can dissolve this association. All outstanding bills will be paid, and the remaining money shall be returned to the college or, by vote of the members, can be given to an alternate organization.

 

ARTICLE XI: AMENDMENTS

SECTION 1. All amendments to the Constitution must be passed by a 2/3 vote of the Senate.

SECTION 2. Proposals of amendments to the Constitution shall be presented to the Constitution and Rules Committee. These proposals must be presented with signatures of at least five Senators or at least two members of the Cabinet.

SECTION 3. In the event that the Constitution and Rules Committee chooses not to present a proposed amendment to the Senate, a majority vote of the Senate can bypass the Constitution and Rules Committee to have the proposal considered directly to the Senate.

SECTION 4. Campus Council must approve all amendments to the Constitution before they are put into effect.

 

ARTICLE XII: FACULTY ADVISOR

SECTION 1. The advisor shall be a member of the college staff or faculty.

SECTION 2. The College’s expectations for advisors are outlined in the Advisor Responsibilities.

 

*Last edits made October 2012.